Instructions for oral presentation

PowerPoint Instructions

- Please use only  Microsoft  office  PowerPoint 97 - 2007 format (*.ppt, *.pptx) for your presentations. Otherwise it´s not guaranteed that they will open succesfully on an on - site PC. Please come to the Speakers´ Ready Room several hours before your presentation. We recommend you to save your PowerPoint presentation using PPT format instead of PPS.

- Please note that we cannot guarantee the quality of MacIntosh - based presentations, please check in advance their Windows compatibility.

Pictures/Videos

- JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.

- Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.

- In case you have any videos in your presentation - please test your presentation with the on - site PC severel hours before your presentation. Generally, the MPEG-1 format should work  with no difficulties.

Fonts

- Only fonts that are included in the basic installation of MS - Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout/style of your presentation.

- Suggested fonts: Arial, Times New Roman, Tahoma

- If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details bellow:
     - Click on "File" then "Save As"
     - Check the "Tools" menu and select "Embed True Type Fonts"

How to save your presentation

- Please submit your presentation in one of the following disc or medium:
     - CD - ROM (CD - R/RW), DVD ROM (DVD +- R/RW)
     - USB flash disc

- Save all files associated with your presentation (PowerPoint file, movie/video files, etc.) to one folder/location.

- In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on - site misunderstanding and problems.

- Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.

- DVD - RAM - will not be available

How to submit your presentation

- Please come to the Speakers´ ready Desk at least 2 hours before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers´ ready Desk one day before the day of your presentation.

- Speakers´ ready Desk location will be marked in the final programme brochure

- Opening Hours:

Wednesday, September 1, 2010     14:00 - 19:45
Thursday, September 2, 2010            7:30 - 19:30
Friday, September 3, 2010                 8:00 - 18:00
Saturday, September 4, 2010            8:30 - 12:30

Other Information

- Laser pointer will be available in main meeting room.

- Your own laptop for the presentation is not desirable

- When your session is over, your presentation will be deleted from all computers, no copies or backups will be made.

- All speakers are requested to keep the time of their presentation.